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Meeting
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Alabama Council of Graduate Deans (ACGD) |
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ALABAMA COUNCIL OF GRADUATE DEANS
MEMBERS PRESENT: Dr. Annette Allen (ASU), Dr. Dianne Barron (TSU), Dr. Alan Belsches (TSUD), Dr. William D. Carr (JSU), Dr. Chuck Durham (TSUM), Dr. Gordon Emslie (UAH), Dr. Kaylene A. Gebert (UNA), Dr. Pat Harrison (UA), Dr. Judd Katz (AUM), Dr. Joan Lorden (UAB), Dr. Stephen McFarland (AU), Dr. Charles Nash (UA System), Dr. John Pritchett (UA), Dr. Chandra Reddy (AAMU), Dr. Terry G. Roberson (University of Montevallo), Dr. Ron Rogers (UA), Dr. John Schmitt (UA), Dr. Joe Wilkins (UWA), Dr. James Wolfe (University of South Alabama). ACHE REPRESENTATIVES Ms. Brenda Carter 1. CHAIR'S REMARKS Chairman Gordon Emslie called the meeting to order at 10:00 a.m. Members then introduced themselves around the table. 2. APPROVAL OF THE MINUTES The minutes of the August 8, 2001 meeting were approved as written. 3. DIRECTORY/WEBSITE UPDATE Gordon Emslie provided a brief update and virtual tour of the ACGD website. He conducted an overview of the contents of the site including the minutes from the August 8, 2001 meeting. He also informed us that the forms for proposal reviews were now on the web and could be completed and electronically submitted to him for compilation. This would help facilitate completion of the review process within three weeks. 4. TREASURER'S REPORT Joe Wilkins briefly summarized the financial statement for August 8, 2001 through November 7, 2001. The balance on hand August 8, 2001 was $14,675.52 with $11,279 allocated for the Economic Impact Study, leaving an unallocated balance of $3,396.52. Including receipts of $2,726 and disbursements of $14.75 for new checks, the balance on hand on November 7, 2001 is $6,107.77. Including the deposit for the 2002 meeting at Quality Inn - Mobile, for $350.00, the final financial statement total for August 8, 2001 - November 7, 2001 is $6,457.77. Dr. John Pritchett announced that several universities had indicated that they would be able and willing to pick up any shortfalls in the monies collected for the Economic Impact Study by picking up the tab for universities unable to contribute. Names were collected and contacts would be made to facilitate this process. The treasurer's report was approved as presented. 5. VOTE ON PROPOSED DOCTORATE IN AUDIOLOGY PROGRAM (AUBURN UNIVERSITY) Several faculty and administrative staff from the AUM and Auburn Audiology program attended the meeting. A vote was taken on the Proposed Doctorate in Audiology Program. Results were shared near the end of the meeting. There were fourteen positive votes and one negative. No requests were made for a presentation. 6. PROGRESS REPORT: ECONOMIC IMPACT STUDY Dr. John Pritchett briefly stated that Dr. Jim Seroka distributed to all Council Members copies of the drafts of the Economic Impact Study report and proposed publication. Dr. Pritchett introduced Dr. Roy Roberson, former director of the Auburn Department of Research, who is now assisting Dr. Pritchett and the Council to produce publications and/or brochures utilizing the data collected by the Economic Impact Study. It was further discussed that the Executive Council believed it was impossible to flesh out the publications during today's meeting and it was proposed that a mini retreat be held, possibly on December 7, 2001. Dr. Seroka presented an overview of the Summary Report including the activities carried out and the overall findings. He then summarized the five recommendations that came from the report. He asked the Council members to review the information and especially comment on the recommendations. He handed out a publication entitled "Graduate Education in Alabama: the Key to Success in the 21st Century" as well as a an update of the actual Economic Impact of Graduate Education for the State of Alabama report. Both publications were briefly summarized. Mr. Roy Roberson discussed the development of glossy-style publications. He informed the Council that our first step is to determine the audience we desire to reach. He distributed a list of questions to assist in our decision-making. He suggested that we decide what we want to accomplish, what our message will be, etc. He also stated that we should hire a photographer to ensure consistency in picture quality. It was suggested that small CDs could be developed for distribution in a small pocket-style document. It was agreed that we have numerous audiences to reach which require different types of documents. It was decided that at our December mini- retreat, we will invite Gordon Stone with the intention of inquiring whether the Education Partnership might be able to assist in funding the publication(s). Mr. Stone had informed us that the Partnership would be working with us this year to promote graduate education. Gordon Emslie suggested that through use of the ACGD list serve, Council members could dialog before the December meeting regarding formats and styles of publications desired. It was further suggested that during the mini-retreat/workshop, Council members could respond to the five recommendations developed by Dr. Jim Seroka. Dr. Emslie stated that he would email Council members about possible dates for the workshop and have members indicate the dates they are not available. Members would then be emailed the final date for the mini-retreat/workshop. 7. AGENDA FOR SPRING 2002 RETREAT It was discussed that although the retreat was canceled last year due to proration, there seems to be a consensus this year that Council members desire to have a retreat. Some items suggested for the Retreat Agenda include; Economic Impact Study, Impact of the Impact Study, A legislative Update from Gordon Stone, Distance Learning and a Discussion of FERPA. Dr. Emslie stated that he would firm up the Agenda and email the members with a draft. 8. ACHE REPORT Brenda Carter announced that Dr. Kitty Collier requested two graduate deans to be appointed to serve on a committee discussing clinical doctorates and first professional degrees. The deans appointed are Dr. Stephen McFarland and Dr. Ron Rogers. Ms. Carter further stated that ACHE is working hard to upload all of their forms on the website. She announced that three candidates had been selected for interviews for the Executive Director position. Ms. Carter responded to a question that the original deadline to select an Executive Director was January 3, 2002 stating that she did not know the current status. She does know that shortly after selection of a new Executive Director, Dr. Bill Blow plans to retire. In response to a question concerning post-implementation report forms, Ms. Carter responded that no forms are available at this time. She stated that although it is rare, some programs are approved but never implemented. She requests that universities contact the Commission as soon as possible should they require additional time for implementation. Dr. Emslie inquired as to whether we should utilize the web to cast our votes to acknowledge acceptance or non-acceptance of program proposals. Some discussion ensued concerning the positive and negative aspects of using web voting vs in-person voting. It was decided that the only way to facilitate the shortened time frame being utilized by ACHE for proposals is to continue to vote on-line whenever feasible. Waiting for quarterly meetings would elongate the process. 9. CATALOG EXCHANGE Council members distributed catalogs. 10. OTHER Dr. Bill Carr thanked Dr. Emslie for his work on the website. The group then gathered for a picture. The meeting was adjourned at 11:50 Respectfully Submitted by Annette Marie Allen
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